How to Fax from Microsoft Teams — Complete Integration Guide (2026)
Send & receive faxes directly inside Microsoft Teams. No hardware, no phone lines — just seamless cloud faxing integrated into your daily workflow.
⚡ Quick Answer
You can fax from Microsoft Teams using the Fax.plus integration. Install the app from the Teams App Store, connect your Fax.plus account, and send faxes without leaving Teams. Setup takes under 3 minutes — and you get 10 free pages to start.
Try Fax.plus for Teams Free →Why Fax from Microsoft Teams?
Microsoft Teams has become the communication backbone for over 320 million monthly active users worldwide. For businesses that still rely on fax — and many regulated industries do — integrating fax capabilities directly into Teams eliminates the need to switch between platforms. Here are four compelling reasons to fax from Microsoft Teams:
🚀 Unified Workflow
Stop juggling between a fax machine, email, and Teams. With a fax integration, you can send, receive, and manage faxes from the same workspace where you chat, meet, and collaborate. Everything stays in one place, which means fewer missed faxes and faster response times.
🔒 Compliance & Security
Industries like healthcare, legal, and finance depend on fax for its compliance credentials. When you pair secure fax transmission with Microsoft Teams’ enterprise-grade security — including encryption at rest and in transit — you get a workflow that satisfies HIPAA, SOC 2, and GDPR requirements simultaneously.
💰 Significant Cost Savings
Traditional fax machines cost $0.05–$0.25 per page in consumables alone, plus maintenance, phone lines, and hardware. A cloud fax integration through Teams starts at under $9/month for 500 pages. For a mid-size office sending 200+ faxes monthly, that translates to savings of $1,000+ annually.
🏠 Remote & Hybrid Work Ready
Physical fax machines tie employees to the office. With fax in Teams, remote and hybrid workers can send and receive faxes from anywhere — desktop, browser, or mobile app. There’s no need to drive into the office just to fax a signed document.
How to Set Up Fax in Microsoft Teams (5 Easy Steps)
Getting fax working inside Microsoft Teams is straightforward. Follow these five steps and you’ll be sending your first fax in under 3 minutes:
Open the Teams App Store
In Microsoft Teams, click the Apps icon in the left sidebar (or bottom bar on mobile). This opens the Teams App Store, where you can browse and install third-party integrations. Search for “Fax.plus” in the search bar.
Install the Fax.plus App
Click on the Fax.plus app from the search results and select Add. If your organization has admin restrictions on app installations, you may need your IT administrator to approve the app first. The installation is instant — no downloads or software required.
Connect Your Fax.plus Account
After installation, open the Fax.plus app within Teams. Sign in with your existing Fax.plus account, or create a new one for free. The free plan includes 10 pages, so you can test the integration before committing to a paid plan.
Choose or Assign a Fax Number
Select an existing fax number from your Fax.plus account, or get a new local or toll-free number. Fax.plus offers numbers in 40+ countries, making it ideal for international businesses. This number will be used for both sending and receiving faxes.
Send Your First Fax
You’re ready to go. Click New Fax within the Fax.plus app, enter the recipient’s fax number, attach your document (PDF, DOCX, or image), and hit Send. You’ll receive a delivery confirmation directly in Teams once the fax is transmitted successfully.
Need to fax from other platforms too? Check out our guides on faxing from Gmail and email-to-fax services for additional options.
Fax.plus Teams Integration Features
The Fax.plus integration for Microsoft Teams is one of the most feature-rich options on the market. Here’s what you get:
| Feature | Details |
|---|---|
| Send Faxes | Send faxes to 180+ countries directly from Microsoft Teams |
| Receive Faxes | Get incoming fax notifications in Teams with full document preview |
| OneDrive Integration | Attach files from OneDrive or auto-save received faxes to your cloud storage |
| SharePoint Sync | Automatically archive faxes to SharePoint document libraries for compliance |
| Power Automate | Build custom fax workflows using Microsoft Power Automate (formerly Flow) |
| Fax Numbers | Local & toll-free numbers in 40+ countries |
| File Formats | PDF, DOC, DOCX, XLS, XLSX, PNG, JPG, TIFF, TXT |
| Encryption | TLS 1.2+ encryption in transit, AES-256 at rest |
| HIPAA Compliance | BAA available on Business & Enterprise plans |
| Electronic Signatures | Sign faxes electronically with built-in Alohi Sign integration |
| Team Management | Add team members, assign permissions, and share fax numbers |
| Delivery Reports | Real-time confirmation & detailed transmission logs |
Microsoft Teams Fax vs. Traditional Methods
How does faxing through Microsoft Teams compare to other methods? Here’s a side-by-side comparison:
| Criteria | Teams + Fax.plus | Physical Fax Machine | Email-to-Fax |
|---|---|---|---|
| Setup Time | Under 3 minutes | 30–60 minutes | 5–10 minutes |
| Hardware Required | None | Fax machine + phone line | None |
| Monthly Cost | From $8.99/mo | $40–$100+/mo | From $10/mo |
| Remote Access | ✓ Full support | ✗ Office only | ✓ Via email |
| Workflow Integration | ✓ Native in Teams | ✗ Standalone | Partial (inbox only) |
| HIPAA Compliant | ✓ With BAA | Varies | Varies by provider |
| Document Storage | OneDrive / SharePoint | Paper files | Email attachments |
| Automation | ✓ Power Automate | ✗ Manual only | Limited |
For most businesses already using Microsoft 365, integrating fax directly into Teams is the clear winner. You eliminate hardware costs, enable remote faxing, and gain powerful automation capabilities. Learn more about sending faxes online if you want to explore additional options.
Industry Use Cases for Teams Fax Integration
Faxing through Microsoft Teams isn’t just a convenience — it’s a compliance and operational necessity for several industries. Here’s how different sectors benefit:
🏥 Healthcare & HIPAA
Healthcare providers use fax to transmit patient records, referrals, insurance claims, and prescriptions. With Fax.plus in Teams, medical staff can send and receive PHI-protected documents without leaving their collaboration workspace. The HIPAA-compliant plan includes a BAA, audit logs, and AES-256 encryption — meeting the strict requirements of the Health Insurance Portability and Accountability Act.
⚖️ Legal
Law firms regularly fax court filings, contracts, signed affidavits, and discovery documents. The Teams integration allows attorneys and paralegals to fax directly from their case channels, keeping all communications organized. Delivery confirmations serve as proof of transmission — critical for meeting filing deadlines and maintaining chain of custody.
🏦 Finance & Banking
Banks, credit unions, and financial advisors rely on fax for loan applications, account authorizations, and regulatory submissions. The SharePoint integration ensures that every fax is automatically archived for audit compliance. Power Automate workflows can route incoming faxes to the correct department based on predefined rules, reducing manual sorting by up to 80%.
💼 Human Resources
HR departments fax offer letters, tax forms, background check authorizations, and benefits enrollment documents. By integrating fax into Teams, HR teams can process onboarding paperwork faster — especially for remote hires who can’t access office equipment. Signed documents are received directly in Teams and stored securely in OneDrive.
Fax.plus Pricing for Microsoft Teams
The Microsoft Teams integration is included at no extra cost on all Fax.plus plans. Here’s a breakdown of available plans:
Free
$0/mo
- 10 pages for sending
- 1 fax number
- Teams integration included
- Basic email support
- Great for testing
Premium
$8.99/mo
- 500 pages/month
- 1 fax number included
- Teams, OneDrive & SharePoint
- Power Automate support
- Priority email support
Business
$17.99/mo
- 1,000 pages/month
- Multiple fax numbers
- HIPAA compliant (BAA)
- Team management & roles
- Priority phone support
Enterprise plans are also available for organizations needing custom page volumes, dedicated account management, SSO, and advanced compliance features. Contact Fax.plus for a custom quote →
Alternatives to Fax.plus for Microsoft Teams
While Fax.plus is our top recommendation for Teams fax integration, a few other providers offer Microsoft Teams compatibility. Here’s how they compare:
| Provider | Teams Integration | Starting Price | HIPAA | Our Take |
|---|---|---|---|---|
| Fax.plus | ✓ Native app | Free / $8.99/mo | ✓ | Best overall — deepest Microsoft 365 integration |
| eFax | ✓ Via connector | $18.99/mo | ✓ | Established brand, but pricier with fewer features. Read our full eFax review |
| mFax | ✓ API-based | $12.99/mo | ✓ | Good for developers; requires more technical setup |
| ETHERFAX | ✓ Enterprise | Custom pricing | ✓ | Enterprise-focused; overkill for small teams |
🏆 Our Recommendation
For the vast majority of businesses, Fax.plus offers the best combination of ease of use, pricing, and deep Microsoft 365 integration. It’s the only provider with a truly native Teams app, free tier, and built-in OneDrive/SharePoint/Power Automate support. Start with the free plan to test it risk-free.
Ready to Try Fax.plus?
Join 5 million+ users who trust Fax.plus for secure cloud faxing. Install the Teams app in under 3 minutes and get 10 free pages to start.
Try Fax.plus Free →Frequently Asked Questions
Can I send faxes directly from Microsoft Teams?
Yes. With the Fax.plus integration, you can send and receive faxes directly inside Microsoft Teams. Install the Fax.plus app from the Teams App Store, connect your account, and start faxing without switching applications. It works on desktop, web, and mobile versions of Teams.
Is the Fax.plus Microsoft Teams integration HIPAA compliant?
Yes. Fax.plus offers a HIPAA-compliant plan that includes a Business Associate Agreement (BAA). When combined with Microsoft Teams, which also supports HIPAA compliance, healthcare organizations can send and receive protected health information (PHI) via fax while meeting regulatory requirements.
How much does it cost to fax from Microsoft Teams?
Fax.plus offers a free plan that includes 10 pages for sending. Paid plans start at $8.99 per month for 500 pages. The Teams integration is included at no extra cost on all plans. Enterprise and HIPAA-compliant plans are also available for organizations with advanced compliance needs.
Can I receive faxes in Microsoft Teams?
Yes. With the Fax.plus Teams integration, incoming faxes are delivered as notifications directly within Teams. You can view, download, and manage received faxes without leaving the platform. Faxes can also be automatically saved to OneDrive or SharePoint for archiving.
Does the Teams fax integration work with Microsoft 365?
Absolutely. The Fax.plus integration is built for the Microsoft 365 ecosystem. It works seamlessly with OneDrive for file storage, SharePoint for document management, Outlook for email-to-fax, and Power Automate for workflow automation. All Microsoft 365 business and enterprise plans are supported.
What file formats can I fax from Microsoft Teams?
You can fax PDF, DOC, DOCX, XLS, XLSX, PNG, JPG, TIFF, and TXT files directly from Microsoft Teams using Fax.plus. The integration automatically converts documents to the fax-compatible format before transmission, so you do not need to worry about manual file conversion.
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